Being prepared

Being Prepared

When you are getting ready for a meeting, it can help to think, clarify and collect.

Think about:

  • Questions to ask (writing these down can remind you to discuss them at the meeting)
  • What you will say to contribute to each stage of the discussion
  • What action or outcome you would like from the meeting
  • What action or outcome others might like from the meeting.


Clarify the goal you want the meeting to achieve and the best outcome for the student with disability (e.g., ‘Andy needs to participate more in class’), rather than a set strategy (’Andy must have a teaching assistant’).

Collect information that may be useful in the discussion:

  • Relevant records, such as copies of emails and previous communications
  • Examples of educational plans, adjustments and actions which have been useful previously (even strategies that didn’t work in the past can be useful in planning for the future)
  • Professional information such as specialists’ reports, letters or plans with recommendations
  • Other information to help the group’s understanding, such as photos of equipment that could assist the student.


It might also help to talk through the issues before the meeting with a trusted person, to help clarify how you feel and what you would like to say.


Read more - In brief: Working Together


Collect all relevant information


The Toolkit
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This toolkit contains tips for people who have to organise or attend a meeting.

Requesting a meeting Managing meetings Being prepared Managing emotions Keeping records Was the meeting successful?